Houston Wedding News

Wedding Planners

I’m a wedding planner. Here are 9 things to consider when booking a venue.

There are some things to contemplate when selecting the node.Kelvin Murray/Getty Pictures

  • I’m a marriage planner and there are issues to contemplate and take into account when selecting a venue.

  • Be sure you know what you might be shopping for with the house and when your funds are due.

  • A venue ought to respect your love and never make you are feeling like you need to rush to ebook.

Reserving a venue is commonly the primary main choice a pair makes when planning a marriage.

As a marriage planner who has organized over 50 marriage ceremony ceremonies, I believe {couples} ought to take into account the next when deciding the place to tie the knot, in addition to some pink flags to be careful for:

A venue ought to respect your love and identification

Sadly, many venues proceed to make {couples} really feel actively insecure and invisible.

For instance, a venue could provide a “marriage ceremony” room to prepare in, though many {couples} don’t embrace an individual figuring out because the bride or the gender-specific decor of the room. Or perhaps the coordinator simply makes eye contact with an individual and asks them questions.

You understand this, but it surely have to be repeated: your love deserves higher.

It is as much as you whether or not you need to let the venue know why you have put your hundreds of {dollars} elsewhere, however nonetheless be cautious of homophobia, racism, and sexism when on the lookout for venues.

It’s best to know what you might be really paying for when reserving a seat

Wedding venue with many white chairs round tables with flowers

Be sure you know if seating and tables are a part of the venue.IVASHstudio / Shuttershock

Many {couples} begin planning a marriage solely to interrupt their total venue price range. So earlier than you begin planning excursions, you need to get your funds so as.

Be clear about what you really need to purchase on your marriage ceremony and do not tempt your self with choices that, whereas lovely, simply will not work. Then, if you begin touring venues, try to be conscious of what you might be really paying for.

Is that this a venue that gives tables and chairs, or are you answerable for hiring this stuff your self? What about tablecloths, napkins and A/V gear? Does this place want a dance ground? How a few tent?

The story goes on

Think about all of those prices when making your choice.

Be sure you are clear about how a lot cash you owe and when it’s due

On the subject of an occasion contract, I pay explicit consideration to how a lot is due and when. That is extraordinarily vital in occasions of COVID-19 as it’s a lot simpler to get a refund that you just by no means paid.

The overwhelming majority of venues would require a deposit, then the remainder of the cash is not due till a lot nearer to the marriage – normally no sooner than 60 days earlier than the occasion, however I’ve seen 120 days, or in a single notable expertise, six months.

Be aware that if the venue additionally affords meals or drink, your debt and when it’s due will change. Often, this a part of the invoice is due even nearer to the marriage — typically two weeks — in addition to after the occasion if you happen to’re paying for an open bar.

It’s price checking the COVID-19 clause in case you want to reschedule or cancel the appointment

More and more, the reply to the query, “What if COVID-19 messes up our marriage ceremony plans?” can be, “You knew what you had been moving into, so we’re now not waiving change charges, and any monies you paid us are non-refundable.”

There can be exceptions to this rule — for instance, if authorities tips make it actually unlawful to host your occasion — however even then, examine your contract to see if there’s something particular to COVID-19 that you realize need to.

In case you are not sure of the wording of the venue coverage within the contract, ask for clarification. High quality suppliers have high quality solutions.

Please do not forget that this (probably annoying) reply is not as a result of your venue and marriage ceremony distributors are imply – it is as a result of they’re solely human.

Some amenities require occasion insurance coverage

Drinks at a table with jugs at the wedding venue

Drinks at a desk with jugs on the marriage ceremony venue

Some venues require alcohol-specific legal responsibility insurance coverage.Volodymyr Hlukhovskyi/Shuttershock

This is not a pink flag, however many venues require a pair to have what’s referred to as occasion insurance coverage, in addition to extra alcohol-specific legal responsibility insurance coverage.

It is a separate buy from the insurance coverage to cowl if you happen to postpone or cancel the marriage.

A venue that requires occasion insurance coverage will seemingly embrace particular particulars within the contract, corresponding to: B. how a lot you want to insure and who must be included within the coverage.

You’ll be able to count on to pay anyplace from $100 to $175 for the coverage itself.

A venue should not put pointless stress on you to ebook

When you’ve researched marriage ceremony planning for 2022 for greater than 5 minutes, likelihood is you have come throughout a headline concerning the marriage ceremony growth and are questioning if that is true.

A lot of folks ebook weddings, however that does not imply all distributors are overloaded. Whereas the competitors is likely to be stronger in 2022, it isn’t a lot that you need to make selections that do not serve your targets.

So be cautious of venues that make you are feeling doomed if you happen to do not ebook instantly. You in all probability do not lie about demand, however that in all probability is not the sort of vibe you need to grapple with for the remainder of your marriage ceremony planning.

It’s worthwhile to know upfront the place the trash, recycling, and compost are going

Do not be stunned if a venue has very particular waste laws.

Some could require you to take all of the glass and cardboard with you if you depart, or solely use sure bins.

This does not need to be a deal breaker, however it’s data you, your associate and anybody offering groceries must know.

Take note of when you may enter the occasion space and when you need to depart it



It’s best to in all probability end your social gathering an hour earlier than you need to depart the venue.FG Trad/Getty Pictures

Know when you may entry the venue—normally a block of hours on the marriage day—and when you want to be exterior. It’s best to finish the social gathering an hour earlier than so you’ve time to scrub up.

Some venues additionally require the music to be turned down or turned off completely at sure occasions, which might kill the temper for some {couples}.

Different venues could have particular guidelines about when you may host a rehearsal within the house that will not align with what you and your associate take into account.

One place I do know requires all rehearsals to be on Thursdays, which regularly does not work for {couples} who’ve fairly various friends touring to city for a weekend marriage ceremony.

Be sure you perceive who the venue coordinator is and what their function is

Virtually all places have a venue coordinator who’s your level of contact and could also be on website throughout your marriage ceremony. This isn’t the identical as a marriage coordinator.

A venue coordinator is answerable for issues associated to the house, like turning on the lights, monitoring the temperature, and locking it up on the finish of the evening. You aren’t answerable for placing up decorations, checking in with distributors, and ensuring you keep on time.

You and your associate needs to be clear about who’s in your vendor crew and who does what.

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