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Wedding Planners

Wedding Planner Shares Things to Watch Out for When Picking a Venue

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  • I am a marriage planner, and there are issues to think about and be careful for when selecting a venue.
  • Be sure to know what you might be shopping for together with the area and when your funds are due.
  • A venue ought to respect your love and should not make you are feeling like it’s good to e book in a rush.

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Reserving a venue is usually the primary main alternative a pair makes when planning a marriage.

As a marriage planner who’s organized over 50 marriage ceremonies, this is what I believe {couples} ought to take into account when deciding the place to tie the knot, plus some crimson flags to be careful for:

A venue ought to be respectful of your love and identities

Sadly, many venues proceed to make {couples} really feel actively unsafe and unseen.

For instance, a venue could provide a “bridal” room to prepare in, despite the fact that many {couples} do not embody somebody who identifies as a bride or the area’s gendered decor. Or possibly the coordinator will solely make eye contact with and direct questions to 1 particular person.

You understand this, however it bears repeating: Your love deserves higher.

It is as much as you if you wish to inform the place why you took your 1000’s of {dollars} elsewhere, however regardless, be cautious of homophobia, racism, and sexism as you analysis venues.

You need to know what you might be really paying for when reserving an area

Wedding venue with lots of white chairs around tables with flowers

Be sure to know whether or not seating and tables are included with the venue.


Many {couples} embark on planning a marriage solely to blow their complete finances on a venue. So earlier than you schedule any excursions, get proper together with your funds.

Be clear on what you really wish to purchase to your wedding ceremony and do not tempt your self with choices that merely will not work, even when they’re lovely. Then, once you begin touring venues, be clear about what you are really paying for.

Is that this a venue that gives tables and chairs or are you chargeable for renting these objects your self? What about tablecloths, napkins, and A/V gear? Will this place want a dance ground? How a couple of tent?

Think about all of those prices when making your determination.

Be sure to’re clear about how a lot cash you owe and when it is due

With a venue contract, the primary factor I search for is how a lot is due and when. That is extraordinarily vital within the period of COVID-19 because it’s a lot simpler to get a reimbursement that you simply by no means paid.

The overwhelming majority of venues would require a deposit, then the remainder of the cash will not be due till a lot nearer to the marriage — often no before 60 days earlier than the occasion, however I’ve seen as early as 120 days or, in a single notable expertise, six months.

Know that what you owe and when it is due will change if the venue can be offering any meals or beverage service. Often, that little bit of the invoice is due even nearer to the marriage — usually two weeks — in addition to after the occasion, if you happen to’re paying for an open bar.

It is value checking the COVID-19 clause in case it’s good to reschedule or cancel

More and more, the reply to, “What if COVID-19 upsets our wedding ceremony plans?” goes to be, “You knew what you have been moving into, so we’re now not waiving rescheduling charges, and any cash you have paid us is nonrefundable.”

There can be exceptions to this rule — like if authorities steerage actually makes it unlawful to host your occasion — however even then, examine your contract to see if there’s something particular to COVID-19 that it’s good to know.

For those who’re confused in regards to the wording of the venue’s coverage within the contract, ask for clarification. High quality distributors have high quality solutions.

Please needless to say this (probably upsetting) response isn’t as a result of your venue and wedding ceremony distributors are imply — it is as a result of they’re simply folks.

Some institutions would require occasion insurance coverage

Drinks at a table with pitchers at wedding venue

Some venues require alcohol-specific legal responsibility insurance coverage.

Volodymyr Hlukhovskyi/Shuttershock

This is not a crimson flag, however many venues require {that a} couple purchase what’s generally known as occasion insurance coverage, in addition to extra alcohol-specific legal responsibility insurance coverage.

It is a separate buy from insurance coverage to cowl if you happen to reschedule or cancel the marriage.

A venue that requires occasion insurance coverage will seemingly embody particular particulars within the contract, like how a lot it’s good to insure for and who must be on the coverage.

You may anticipate to pay between $100 and $175 for the coverage itself.

A venue shouldn’t put unneeded strain on you to e book

For those who’ve been researching 2022 wedding ceremony planning for greater than 5 minutes, you have most likely hit a headline in regards to the wedding ceremony growth and are questioning if it is true.

Lots of people are reserving weddings, however that does not imply all distributors are swamped. Regardless that competitors may be larger in 2022, it isn’t a lot that it’s good to rush into selections that do not serve your objectives.

So be cautious of venues that make you are feeling such as you’re doomed if you happen to do not e book instantly. They’re seemingly not mendacity in regards to the demand, however that most likely is not the form of vibe you wish to cope with for the remainder of your wedding-planning expertise.

You could know the place the trash, recycling, and compost goes forward of time

Do not be stunned if a venue has very specific guidelines on waste.

Some could request that you simply take the entire glass and cardboard with you once you go away or solely use sure trash cans.

This does not should be a deal breaker, however it’s data that you simply, your associate, and anybody who’s offering meals should know.

Concentrate on when you’ll be able to enter and when it’s good to exit the occasion area


You need to most likely finish your occasion an hour earlier than it’s good to be out of the venue.

FG Trad/Getty Photos

Know when you may get entry to the venue — often a block of hours on the marriage day — and when it’s good to be out by. You need to finish the occasion an hour earlier than then so there’s time to scrub up.

Some venues additionally require that music be lowered or utterly turned off at a sure time, which may kill the temper for some {couples}.

Different venues could have particular guidelines on when you’ll be able to host a rehearsal within the area that will not align with what you and your associate bear in mind.

One place I do know requires that every one rehearsals occur on Thursdays, which regularly would not work for {couples} who’ve a good variety of friends touring into city for a weekend wedding ceremony.

Be sure to perceive who the venue coordinator is and their position

Practically all locations have a venue coordinator who’s your level of contact and could also be on-site throughout your wedding ceremony. This isn’t the identical as a marriage coordinator.

A venue coordinator is chargeable for issues associated to the area, like turning on the lights, monitoring the temperature, and locking up on the finish of the evening. They aren’t accountable for establishing decorations, checking in with distributors, and ensuring you keep on time.

You and your associate ought to be clear about who’s in your vendor workforce and who’s doing what.


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